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RC book/card (Original and one photocopy).
Insurance (Original and one photocopy).
Identity card (PAN/ Aadhar etc) photocopy.
STEP 1: Go to the railway station and find the parcel or luggage ( vehicle is loaded on same train as a passenger) counters.
There are two different counters for parcel and luggage. Make sure you stand in a correct queue. (Form details are provided below)
STEP 2: Empty Petrol tank and packing. Packing is done by Coolie just outside this office. They first empty the petrol tank using the pipe-pump and then turn vehicle ignition ON. It is made to run until motor stops working. This is key. When your vehicle is inspected they ignite your vehicle and it should not turn ON. This packing process takes 30 mins.Take this packed vehicle near the counter and park it such that it is visible to person sitting inside the counter.
STEP 3: Fill the form. Below form can be downloaded from below link.